Rework - Jason Fried [17]
And go all the way with it. A successful alone-time period means letting go of communication addiction. During alone time, give up instant messages, phone calls, e-mail, and meetings. Just shut up and get to work. You’ll be surprised how much more you get done.
Also, when you do collaborate, try to use passive communication tools, like e-mail, that don’t require an instant reply, instead of interruptive ones, like phone calls and face-to-face meetings. That way people can respond when it’s convenient for them, instead of being forced to drop everything right away.
Your day is under siege by interruptions. It’s on you to fight back.
Meetings are toxic
The worst interruptions of all are meetings. Here’s why:
They’re usually about words and abstract concepts, not real things.
They usually convey an abysmally small amount of information per minute.
They drift off-subject easier than a Chicago cab in a snowstorm.
They require thorough preparation that most people don’t have time for.
They frequently have agendas so vague that nobody is really sure of the goal.
They often include at least one moron who inevitably gets his turn to waste everyone’s time with nonsense.
Meetings procreate. One meeting leads to another meeting leads to another …
It’s also unfortunate that meetings are typically scheduled like TV shows. You set aside thirty minutes or an hour because that’s how scheduling software works (you’ll never see anyone schedule a seven-minute meeting with Outlook). Too bad. If it only takes seven minutes to accomplish a meeting’s goal, then that’s all the time you should spend. Don’t stretch seven into thirty.
When you think about it, the true cost of meetings is staggering. Let’s say you’re going to schedule a meeting that lasts one hour, and you invite ten people to attend. That’s actually a ten-hour meeting, not a one-hour meeting. You’re trading ten hours of productivity for one hour of meeting time. And it’s probably more like fifteen hours, because there are mental switching costs that come with stopping what you’re doing, going somewhere else to meet, and then resuming what you were doing beforehand.
Is it ever OK to trade ten or fifteen hours of productivity for one hour of meeting? Sometimes, maybe. But that’s a pretty hefty price to pay. Judged on a pure cost basis, meetings of this size quickly become liabilities, not assets. Think about the time you’re actually losing and ask yourself if it’s really worth it.
If you decide you absolutely must get together, try to make your meeting a productive one by sticking to these simple rules:
Set a timer. When it rings, meeting’s over. Period.
Invite as few people as possible.
Always have a clear agenda.
Begin with a specific problem.
Meet at the site of the problem instead of a conference room. Point to real things and suggest real changes.
End with a solution and make someone responsible for implementing it.
Good enough is fine
A lot of people get off on solving problems with complicated solutions. Flexing your intellectual muscles can be intoxicating. Then you start looking for another big challenge that gives you that same rush, regardless of whether it’s a good idea or not.
A better idea: Find a judo solution, one that delivers maximum efficiency with minimum effort. Judo solutions are all about getting the most out of doing the least. Whenever you face an obstacle, look for a way to judo it.
Part of this is recognizing that problems are negotiable. Let’s say your challenge is to get a bird’s-eye view. One way to do it is to climb Mount Everest. That’s the ambitious solution. But then again, you could take an elevator to the top of a tall building. That’s a judo solution.
Problems can usually be solved with simple, mundane solutions. That means there’s no glamorous work. You don’t get to show off your amazing skills. You just