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.sxw

OpenOffice 6.0/7 Text Document Template

.stw

MS Word 97/2000/XP

.doc

MS Word 95

.doc

MS Word 6.0

.doc

Adobe PDF

.pdf

Rich Text Format

.rtf

OOoWriter 5.0

.sdw

OOoWriter 5.0 Template

.vor

OOoWriter 4.0

.sdw

OOoWriter 4.0 Template

.vor

OOoWriter 3.0

.sdw

OOoWriter 3.0 Template

.vor

Text

.txt

Text Encoded

.txt

HTML Document (OpenOffice Writer)

.html;. htm

AportisDoc (Palm)

.pdb

DocBook (simplified)

.xml

Pocket Word

.psw

Note that you can save a native OOo text document file (with the .sxw extension) as several different versions of the legacy MS Office file types as well as in other standard formats, including the web page format of HTML.

You will be warned about a possible loss of formatting when saving to a format other than the native file format. That is, of course, because OOoWriter may support features that other word processors (and therefore their file formats) do not support. So if you want to be absolutely sure that you do not lose any formatting, macros, or other aspects of your documents at all, always save in the native file format, or at least keep a copy in the native file format.

Saving or exporting to common file formats. OpenOffice facilitates saving files in several different file types, including some very useful document standards such as PDF. By choosing the format in which you save a document, you can ensure that your work is viewable and editable in different software environments, such as Windows, Mac, Solaris, and others.

Saving in the MS Word file formats. Chose File → Save As from the main menu. In the Save As window, open the File Type drop-down menu and select the desired MS Office file format version. Choices include the following:

Microsoft Word 97/2000/XP (.doc)

Microsoft Word 95 (.doc)

Microsoft Word 6.0 (.doc)

Exporting and sending files

There are occasions when it's convenient to quickly send a document in its current form to a colleague. OOo offers a few menu items to help you attach the current document to an email message in a choice of formats.

Export as Adobe PDF . In your current document, click the small, red Export to PDF icon on the menu, and the Export window will open with File Type preselected to Adobe PDF. Notice in Figure 8-1 that the Export window is similar to the Save As window.

Enter the filename, choose a folder in which to save the new PDF file, and press the Save button.

You can achieve the same result by selecting File → Export as PDF and filling out the Export window as instructed previously.

PDF is a great format for GNU/Linux users to get into the habit of using often. In a world of mixed computer systems, PDF is one of the most universally accepted file formats, and the security of locking down the content of your files as they get passed around your organization and supply chain can reduce the chances of unhappy, confusing or surprising content alterations.

Figure 8-1. The Export window

Sending a document as an email file attachment. OOoWriter offers a host of facilities for exporting or sending the current document to others through one or two mouse-clicks. To send the current document as an attachment to an email, select File → Send → Document as Email. This will call up your email program along with a new Compose window with the current OOoWriter document already attached. Fill in the address and subject lines as fitting, perhaps add a few words in the message window, and press the Send button.

This feature automatically sends the attached file in the native or default OpenOffice open XML (.sxw) file format.

Sending a document as a PDF attachment to an email. To send the current document as an Adobe PDF attachment to an email, select File → Send → Document as PDF Attachment. The PDF Options window appears and lets you select a page range or the whole document, and the amount of file compression. The default compression setting, Print optimized, is fine for most purposes.