Running Linux, 5th Edition - Matthias Kalle Dalheimer [68]
Calendars are listed in several categories: On this Computer, On the Web, Contacts, and, depending on your groupware server, Exchange or GroupWise. When you start, you will have at least two calendars. The first, your default personal calendar, is empty. The second, Birthdays and Anniversaries, shows any dates you have entered into address cards in the contacts tool.
To add a new calendar, select New → Calendar and choose the type of calendar you'll be creating: On this Computer or On the Web. The first type of calendar requires only that you pick a name and a color and click OK. For subscription-only web calendars, you'll need to enter that information, plus the URL of the calendar file and the frequency with which Evolution will check for changes as well.
The GroupWise and Contacts calendars are created automatically, and you can have only one of each. To create a new Exchange calendar, use the Exchange tool to subscribe to a calendar folder on the Exchange server.
To show a different range of time in the calendar display, select a range of days in the small calendar in the upper-right side of the window or click one of the prebuilt ranges of days in the toolbar: today, one day, five days, a week, or a month.
Once you have a feel for how to page through your datebook, you'll want to start scheduling events. To schedule an event, click the New Appointment button. Pick which calendar you want it to go in, enter a summary of the event, choose a time, and (optionally) enter a longer description. Note that you can't add events to every calendar: web calendars and your contact calendar, for example, are read-only.
At the lower right, you can select from a list of categories for this event. Events with categories, recurrences, or reminders are displayed with small icons in the calendar view: an alarm clock for reminders, arrows moving in a circle for recurrences, a birthday cake for birthdays, and so forth.
You can also schedule reminders and recurrences. For example, if you have an important meeting next week, you can schedule a reminder to pop up 15 minutes beforehand so that you have time to prepare. Just click the Reminder tab and choose a time and type of reminder, then click Add to add it to the list. Recurrences are similar: click the Recurrence tab, and choose how often you'd like to repeat the event. Is it just this Thursday and next Tuesday? Is it every Wednesday from now until Christmas? Is it a holiday that happens every year? Choose the recurrence rules, click Save and Close, and you've added the event to your calendar.
All that's left is to coordinate this event with other people. Select Actions, and then Forward as iCalendar to create an email message that has the event attached to it. When the recipients receive the message, they can click a single button to add the event to their calendars and send a note to you letting you know whether they'll attend.
Evolution contacts
The Evolution contact manager, or address book, is perhaps the least glamorous tool in the suite. However, it is interwoven with the email tools quite thoroughly. You can create contact cards by clicking the New Contact button in the contacts view, but you can also create a card by right-clicking any email address in an email someone has sent you.
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Tip
If you enter birthday and anniversary information for your contacts, the dates will show up in a special calendar dedicated to your contacts.
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If you're looking at your address book for someone's email address, you can right-click his card and have the option to send him a message, or to send his card to someone else, with just two clicks.
To have a look at the contact manager, click the Contacts button in the shortcut