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[Address]

E-Mail Templates

Request for an initial meeting with a client:

Good [morning/afternoon/evening] [individual],

Thanks for your note – I appreciate you taking the time to reach out to our web design group. Your project looks quite interesting and certainly falls within our scope of past experience. In fact, we may already have some ideas!

Why don’t we schedule a call or meet in person to discuss some further details of the project. I’m free on [dates], but quite flexible – so let me know what works best for you.

Looking forward to exploring the project further. Take care,

[email signature]

Request for a subcontractor to do further work:

Hi [subcontractor],

I trust that you’re well. We’re currently looking into beginning work on a new project and I was wondering if you are available for some further work. We certainly enjoyed working with you in the past and this could be another great opportunity for all of us to expand our experience. Here are some preliminary details:

- Required effort: [time]

- Client: [name]

- Work: [description]

If you’re interested, why don’t we meet in person to discuss the details a little further. Let me know when you’re available. Thanks!

[email signature]

Declining a project:

Good [morning/afternoon/evening] [individual],

Thanks for your note – I appreciate you taking the time to reach out to our web design group. Unfortunately we’re completely booked with projects until [date] and will be unable to give yours the attention and care that it fairly deserves.

In the meantime, I’d be happy to answer any questions you may have – or to provide the contact information of some trusted colleagues who may be interested in this work.

Thanks again for your time! Take care.

[email signature]

Notification of invoice due:

Good [morning/afternoon/evening] [individual],

This is a friendly reminder that your payment of invoice #[number] is due on [date] of this week as this constitutes the 30 day mark since the original invoice was sent. No one enjoys extra costs, and we’re sure you’d like to skip the late invoice fee!

Let me know if you have any questions or concerns – I look forward to hearing back from you. Take care and enjoy your weekend,

[email signature]

Notification of invoice overdue:

Good [morning/afternoon/evening] [individual],

I trust you received my previous communications regarding invoice #[number]. The payment due date has been surpassed, which requires an additional late payment fee of $100.00 USD to be added to the total (as outlined in our original contract).

I’ve attached a revised invoice – please confirm that you’ve received this and that you’re comfortable with and aware of the terms of the contract. If payment of this revised invoice surpasses 15 days, an additional fee will be added.

I’m always available to address any questions or concerns. Thanks,

[email signature]

Transfer of Copyright Agreement

I, the undersigned, declare that the original works described as the following:

• All files pertaining to [web project name] including original compositions, draft documents, finished products, source code, and graphics

… Are original, and that I (as author or co-author) hold exclusive copyright of the material. I hereby transfer exclusive copyright for this material to [recipient].

The following rights are reserved by the author(s):

1. The right to use, free of charge, all or part of these materials in future works of their own.

2. Authors may retain and include a copy of the work on their web site as long as it is clearly noted that the new individual is in current ownership of the copyright and that use for profit is not allowed by others.

3. Electronic or print copies may be made for non-commercial or personal use. In case of distribution, copyright will be attributed to the recipient on all copies.

Original Author: _______________________ Date: ____________

Recipient: _______________________ Date: